Athleta Field Administrative Assistant

About Athleta

For the past 25 years, we’ve committed ourselves and our brand to a single aim: to empower all women and girls. Inspiration. Collaboration. Connection. Inclusivity. It’s what we do best, and we’re on the hunt for people who share our passion for leading an active lifestyle, growing personally as well as professionally, and creating game-changing products and experiences. 

We use business as a force for good by putting people and the planet right up there with profit, which is why Athleta is a certified B Corp. Ready to make a move? Join us. Because we know that alone we’re strong, but together we’re unstoppable.

About the Role

Provides proactive administrative and operational support to multiple Athleta Field Directors. Manages complex, multi–time‑zone calendars; coordinates in‑person, off‑site, and virtual meetings; books travel and processes expenses; and drives communications, follow‑ups, and field visit logistics across regions with sound judgment, discretion, and urgency.

What You'll Do

• Manage multi–time‑zone calendars for multiple Directors; anticipate needs and resolve conflicts.
• Plan and run in‑person, off‑site, and virtual meetings; prepare agendas/materials, coordinate logistics/technology, capture notes, and track actions.
• Book field travel (including multi‑stop itineraries) and processeconcile expense reports accurately and on time.
• Draft, proof, and distribute communications and recaps; maintain shared documents, trackers, and team resources.
• Schedule store/market visits and region meetings; coordinate logistics, materials, and follow‑ups.
• Liaise with the Field Leadership team and cross‑functional business partners to align timelines, secure inputs, and remove blockers.
• Support field leadership onboarding (scheduling, materials, access requests, and orientation logistics).
• Operate with minimal day-to-day instruction; use sound judgment to prioritize, anticipate needs, and make recommendations to improve processes and outcomes.
• Support miscellaneous projects and ad hoc work across the Field Leadership team as priorities evolve.
• Handle sensitive information with discretion; uphold company policies and brand standards.

Who You Are

• Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management
• Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)
• Strong sense of urgency with the ability to handle multiple tasks
• High degree of professionalism and confidentiality
• Experience in customer service and/or a high-pressure, multitask environment

Benefits at Athleta

• Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
• One of the most competitive Paid Time Off plans in the industry.*
• Employees can take up to five “on the clock” hours each month to volunteer at a charity of their choice.*
• Extensive 401(k) plan with company matching for contributions up to four percent of an employee’s base pay.*
• Employee stock purchase plan.*
• Medical, dental, vision and life insurance.*
• See more of the benefits we offer.

*For eligible employees