Administrative Assistant, Banana Republic - Head of Merchandising

About Banana Republic

Born from two California creatives fueled by their explorer spirits, Banana Republic has repositioned itself as a premium, experiential lifestyle brand for today’s modern world. ​​Designed for a life where anything is possible, we use the finest materials with the latest fabric innovations to create timeless, versatile clothing, jewelry, shoes and handbags. Through our home and art collections, we extend beyond apparel and are a part of our customers' lives at home.​​

We are creating memorable, immersive experiences online and in-store that build lasting relationships and solve our customers’ lifestyle needs.  ​​Our team is made up of passionate and curious storytellers who are pushing the boundaries to deliver consistent, quality product through an elevated customer experience.  Sound interesting? Join us as on the BR journey as we create what’s next.

About the Role

In this role, you will be responsible for managing complex calendars, coordinating logistics, and facilitating clear communication on behalf of key leaders. Your ability to execute with precision and maintain streamlined systems will be essential to keeping operations running smoothly.
You’ll thrive in this position if you're adaptable, capable of juggling multiple priorities in a fast-paced environment, and are committed to delivering high-quality work with minimal oversight. As a trusted point of contact, you'll need excellent organizational skills, a strong sense of ownership, and the ability to build effective relationships across teams. Anticipating needs and ensuring seamless, error-free execution will be crucial to your success.

What You'll Do

• Manage complex scheduling and calendars for senior leaders and their teams, ensuring seamless coordination and follow-through on action items.
• Build and maintain efficient systems to track and manage inbound requests, ensuring nothing falls through the cracks.
• Monitor and manage inboxes for you and your leader(s) with exceptional attention to detail, triaging communications quickly, responding promptly, and maintaining high standards of clarity and tone.
• Coordinate domestic and international travel logistics.
• Partner with internal stakeholders to gather relevant materials and information ahead of meetings, enabling leaders to be fully prepared.
• Process expense reports and reimbursements accurately and on time, maintaining clean records and financial tracking.
• Contribute to special projects with a proactive, solution-oriented approach—bringing structure, insight, and follow-through to a wide range of initiatives.
• Provide occasional personal support for your leader(s).

Who You Are

• Are highly organized and enjoy building systems that help track, prioritize, and streamline complex workflows.
• Thrive in fast-moving environments and take pride in delivering error-free administrative execution.
• Bring experience supporting externally-facing executives or leaders in high-visibility roles.
• Have a strong sense of ownership and a collaborative spirit, with a passion for helping leaders achieve their goals.
• Excel at managing your time and adapting to shifting priorities with calm and clarity.
• Communicate clearly and professionally with internal and external stakeholders at all levels.
• Have a high degree of professionalism and confidentiality.
• Are proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio).

Benefits at Banana Republic

• Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
• One of the most competitive Paid Time Off plans in the industry.*
• Employees can take up to five “on the clock” hours each month to volunteer at a charity of their choice.*
• Extensive 401(k) plan with company matching for contributions up to four percent of an employee’s base pay.*
• Employee stock purchase plan.*
• Medical, dental, vision and life insurance.*
• See more of the benefits we offer.

*For eligible employees